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JAY BOARD OF EDUCATION – REGULAR MEETING
TUESDAY, MARCH 11, 2010  – 7:00 P.M.
821 NORTH MAIN
JAY, OKLAHOMA  74346
ADMINISTRATION BUILDING – BOARD OF EDUCATION OFFICE

A G E N D A

NOTE:  The Board of Education may discuss, make motions, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda.

Agenda prepared by Mr. Charles Thomas, Superintendent of Schools, with recommendations from any or all board members.

1. Call to order and roll-call recording of members present and absent.
2. Oath of Office/Loyalty Oath to newly appointed board member.
3. Organization of the Board.
4. Public input.
5. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
   1. Minutes of  board meetings:         
      • Regular meeting – February 11, 2010
      • Special meeting -  February 19, 2010
         
   2. Treasurer’s reports:
      • Exhibit Number One
   3. Encumbrances:
      • General Fund 916 through 1007
      • Building Fund 43 through 47
      • Child Nutrition 71 through 73
   4. Change order listings:
      • Exhibit Number Two
   5. Fund raiser requests:
      • Exhibit Number Three
   6. Activity Fund transfers:
      • Exhibit Number Four
   7. Activity Fund exemptions:
      • PTO – change collection, raffle and mixer/concessions – profit to buy supplies, rewards, motivational items, educational items. Etc.
6. Administrator’s reports and possible discussions.
7. Superintendent’s reports and possible discussions.
8. Vote to approve yearly revisions to the 2009-2014 Comprehensive Local Education Plain (CLEP).
9. Discussion with vote to approve financial help up to $4,000.00 for the Middle School Science trip to St. Louis, Missouri.
10. Discussion with vote to revise the 2009-2010 contracts for Terry Rogers and Fran Gardner.
11. Discussion with vote to create an Outdoor Classroom sub-account to the activity fund.
12. Discussion with vote to accept the resignation of Beth Buchanan as High School Cheerleading Assistant Sponsor for the 2010-2011 school year.
13. Discussion with vote to approve the following appointments to compliance coordinator positions through June 30, 2010:
    • Title VI of the Civil Rights Act Coordinator (for questions or complaints based on race, color and national origin) – Charles Thomas
    • Title IX Coordinator (for questions or complaints based on sex) – Charles Thomas
      Age Act Coordinator (for questions or complaints based on age) – Charles Thomas
    • Section 504/Title II Coordinator (for questions or complaints based on disability) – Marvin Stockton, for issues involving Jay Elementary School and its students; Roger S. Carroll, for issues involving Jay Upper Elementary and its students; James Bryant, for issues involving Jay Middle School and its students; and Carl Scott, for issues involving Jay High School, its students and District employees, patrons and other adults.
14. Discussion with vote to approve the following policies:
    • Discriminatory Harassment and Retaliation
    • Educational Services for Students under Section 504 and Title II of the Americans with Disabilities Act
    • Grievance Procedure for Filing, Processing and Resolving complaints Alleging Discrimination
15. Discussion with vote to amend the following policies:
    • DAA
      • Nondiscrimination
    • DC
      • Employment Practices
16. Vote to approve a service agreement renewal with DATL (Drugs of Abuse Testing Laboratory, Inc.) for the 2010-2011 school year.
17. Vote to approve the transfers of students #1, 2 and 3.
18. Vote to accept, not accept, or table accepting any resignations received after posting of the agenda.
19. Proposed executive session for the purpose of:
    • Discussing the evaluation and employment or non-employment of Cindy Shero, Federal Programs Director/Indian Education for the 2010-2011 school year (as authorized by Title 25, O.S. Section 307 (B) (1) and (B) (7)).
20. Vote to go into executive session.
21. Vote to acknowledge return to open session.
22. Executive session minutes compliance announcement.
23. Vote to employ, or table the employment of Cindy Shero for the 2010-2011 school year.
24. New business.
25. Adjourn.

Posted at the front door of the administration building and the school’s website.

Posted this 10th day of March, 2010, at 1:00 P.M.

Posted by Debbie Wolf, Secretary

Contact E-mail: gbryant@jay.k12.ok.us